The government has emphasized the use of the unified e-Office platform across all departments and subordinate offices for efficient and transparent functioning.
“In line with the commitment to enhance organizational efficiency, security, transparency and smooth workflow, a unified platform viz. e-Office is being used in Civil Secretariat and all subordinate Offices. Implementation of e-Office in Civil Secretariat and subordinate offices of Government Departments, has brought a great deal of efficiency in the overall working and disposal of Government business in the Union territory of Jammu and Kashmir,” reads an order issued by Commissioner Secretary GAD Sanjeev Verma.
e-Office system covers different stages including diarization of inward receipts, file creation, movement of receipts and files, recording comments of all officers/ officials of the hierarchy, approvals and archiving of records.
“This has enabled a paperless environment, infused with improved efficiency through an in-built mechanism for real time tracking. However, it has been observed that receipts and important communications are being shared through the medium of various instant messaging services such as whatsapp or through electronic mails, thereby making it impossible to track the receipt. This disrupts the official workflow and defeats the purpose of the unified e-office platform,” the order stated.
All Administrative Secretaries, Deputy Commissioners and Heads of Departments/ Managing Directors of PSUs/ Corporations have been directed to ensure that all the official correspondence(s) are shared through e-office only.